As those who work in the hospitality industry know – business isn’t necessarily a vacation. With part time and seasonal employees, varying locations, and unique employee needs you can have your hands full just trying to manage your staff. But, with the right HR software you can cut down on the time you spend managing your employees allowing you and your employees to focus on giving your customers great service.

You need attendance tracking software that is as flexible as you are.  Here are five things an employee attendance tracking software should have to best serve your unique needs:

1.Easy tracking of part time and seasonal employees
2.Easy management of leave request
3. The ability to minimize leave abuse
4. Vacation conflict review
5. Ability to sync data across multiple locations.

The software you choose should make your  job easier by reducing errors and data duplication. Software such as SoftTime Online can juggle the unique requirements needed by businesses within the hospitality industry. SoftTime Online can handle accruals for different groups of people. This HR software can make it easy to track your many employees and get rid of manual calculations and potential errors. SoftTime Online does it all for you!

Handling Leave Requests

With our employee attendance software it’s easier than ever to review leave request. Requests for leave are sent straight to your inbox. Since SoftTime online is a cloud-based Saas, you can view leave requests from anywhere you can access your email; and you can deny and approve leave requests right from your inbox with ease and efficiency. When you are out of the office on business (or a well-deserved vacation) you can still track your employees.

Managers can approve or deny leave requests right from their inbox, with all information saved within the cloud-based application.

With this automated process you can also see when your employees are missing work. By tracking absences with easy reporting features within SoftTime Online, it helps to easily  cut down on employees that may be abusing your company’s attendance rules. When you’ve only got your seasonal employees for a short time, you can’t have them taking excessive leave.  Attendance tracking software allows you to check when your employees miss work or request leave and quickly address any employees who may be abusing leave time. SoftTime Online can also keep track of good attendance and allow you to reward exceptional employees should you wish to.

Manage Leave Conflicts

When your employees request vacations, SoftTime Online tracks all of your employees so it can spot vacation conflicts easily. Not only does it show the manager where there may be conflicts, but it can also notify employees when there may be potential conflicts before they even submit the request. The conflict manager lets you know when employees in the same department are trying to take leave at the same time. The scope for these notifications are adjustable by department, company-wide, etc.  You’ll never be short-handed again; Especially during your busiest seasons . Your employees can also track when they’ve taken vacation and when it’s best for them to take vacation days by accessing their own leave information. This can greatly reduce the calls and inquiries about available time.

Whether you work in a huge resort or a facility where employees are working in multiple locations and places, SoftTime Online HR Software can be easily accessed anywhere there is an internet connection, letting you and your employees keep track of their attendance. Even when you’re on the go you can track your employees; saving your company lost money and time.

It’s easy to see SoftTime Online is the complete package with flexible options and features. Make managing multiple types of employees easy with human resources software that works with you and your unique needs. Minimize leave abuse, cut down on vacation conflicts, reduce time and hassle in managing your employees so you can focus on giving your customers a great experience. The software makes tracking your employees so easy and frees up more time, you may even be able to find the time to take a vacation yourself!

By Meghan Hilbruner

You’re busy; let’s admit it.  You’re in meetings, working on projects, or need to be out of the office for hours daily.

You have an employee Steve, who comes into work every Monday with a headache, a pair of sunglasses on and a couple days worth of stubble. If your employees need a sick day you just ask them to email you. When you’re the supervisor of multiple people, it can be hard to keep track of who is asking for sick days and when. You’re not keeping track of those days in any other way but through email, you probably wouldn’t notice that Steve asks for three consecutive Fridays off every month. However Software Techniques Inc’s employee tracking software can eliminate that issue. Not only is it allowing you to keep track of when your employees take leave, it also allows your employees to keep track of when they are taking days off.  And, best of all, since it’s all online you can access it anywhere. You can even still accept request for leave days in your email, yet all information is still stored in the employee’s online file, even if you “misplace” the leave request.

It’s just about impossible to keep track of when and if your employees are showing up to work. It can be frustrating not only to you, but your employees when one particular worker is always coming in late, or taking sick days with no one to catch them. If you don’t already have an efficient system in place, tracking “repeat offenders” can cause problems; employees can begin to become unhappy with their coworker and with you as these repeat offenders slip through the cracks. By implementing a time and attendance software you can finally track your employee’s sick days and hours with ease making it possible to catch employees who have difficulty making it into work on time or who constantly take a days off.

If you’ve got a lot of part time employees, you may not notice that Lucy is always twenty minutes late to her shift. And if you’ve got an employee like Lucy who is always late, you can address the issue.  That can put your mind to rest that your employees are getting in on time, and keep her co-workers happy as well.

Attendance and punctuality is a huge problem for HR employees to deal with. And, if you’re not using human resource management software, it can be impossible to even figure out when someone is abusing the system. You can have employees like Steve and Lucy who are always creating issues for their coworkers by missing work or coming in late. Not only can you track your employees with attendance and time tracking software you can assure that you’re getting the best out of your employees and their coworkers aren’t having to deal with their constant absences. Keeping on top of attendance makes your company run smoother. Put your mind at ease with employee tracking software, you’ve got enough on your mind as it is.

By Meghan Hilbruner

With attendance tracking software like SoftTime Online you can reduce the time spent on leave management. You can accept or deny leave requests right from your inbox. This automated leave request gives you easy on-the-go access and saves valuable time. Since it is cloud based technology, you and your employees can access information from anywhere with an internet connection. Being able to access SoftTime Online from anywhere makes it easy to be mobile.

When you have employees constantly on the move, you also need an easy solution for tracking where all of your employees are located. With SoftTime Online’s human resource software you can track the whereabouts of your employees with ease. Having this information at your fingertips can make management decisions easier than ever.

As with many in the transportation industry, some of your employees do not have their own office or computer; so how would an internet based attendance tracking system work for them? Many companies provide a kiosk computer for their on-the-go employees. It enables them to check email and to log into the attendance tracking system with ease.

Not only can SoftTime’s attendance tracking software cut down on the time you spent tracking your employees, it can also help you reduce payroll errors. Data saved within SoftTime Online can be easily exported into your accounting system of choice. Saving you money from potential calculation errors and time by reducing data entry duplication.

SoftTime Online’s cloud-based human resource software is designed for single user or multi-user sign in. This makes giving your employees access to the software simple, with you being able to decide who has access and at what level. The automated attendance tracking system makes calculations effortless and quick. You will also have access to over 30 useful reports that can be printed and emailed instantly. You will always have the data you need right at your fingertips!

Being a web-based automated system, your employees can log into SoftTime Online and view their own information, available vacation days, leave and more. Your employees being able to easily track their own attendance saves you time in answering the constant questions we can often get about paid time off and employee leave.

SoftTime Online’s human resource software is easy to use. The interface is designed to be intuitive, enabling you and your employees to navigate the software with ease. Everything is  hosted on SoftTime Online’s secure servers for you. That means it is ready for use right away and it’s maintenance free. No more IT headaches to worry about, and no more upgrades to search for. And, since our software is hosted on our servers, that means no installation. With many businesses experiencing strained resources, cloud-based HR software can be a flexible solution to your human resource management needs.

Using SoftTime Online’s software human resource management has never been easier. Designed specifically to be cost effective, time saving, and for use in on-the-go environments; it can save your company time and hassle. Talk to us about using attendance tracking software and take some stress out of your day.

By Meghan Hilbruner

Automated attendance tracking systems such as SoftTime Online can make your job significantly easier. Regardless of the amount of employees your school or university has, or how many buildings it is spread across, a cloud-based HR software system offers solutions to your unique set of needs.

HR attendance software such as SoftTime Online can give you flexible accruals for seasonal, part time and full-time employees, saving you time and tedious calculation errors. By having an automated system, you simply enter an employee’s status and the system will do all of the calculations for you. This makes tracking of paid time off and employee leave one of the easiest parts of your day.

By having an automated web based system such as SoftTime Online your employees are able to log in to view their own information, available days, leave, etc, saving you time in fielding calls and questions.

A system such as this also allows you to track attendance and trends through a variety of reports. You can view reports online, print them, or send them as an email to administrators or principals as needed.

With the strained resources experienced by many schools in the nation, having a cloud-based HR Software means that it is maintenance free! No more IT headaches as all of the information and software are hosted on our secure servers for you. That means there is no installation needed and it is ready to use right away.

Talk to someone about using an attendance tracking system … so your day can be free to field the calls about licensure, transcripts, resumes, new hires, etc. Isn’t your day busy enough?

The great thing about being a SoftTime Online customer? When we make upgrades and improvements, you get access to them instantly, and at no extra cost to you! As SoftTime Online is a web based attendance tracking software, there is no need to download anything.  You simply log into your company’s account and you will have access to all of the features that we have to offer.

We invite you to take a tour of our new website, share a testimonial of your experience with SoftTime Online, or comment on our blogs.

We thank you for being a valued customer … and if you are not already a customer, we invite you to sign up for a free trial, so you can see for yourself why we have over 50,000 loyal customers.

FYI button location

• The FYI button has moved below the employee list, next to the “Add” & “Remove” buttons for easier access.
• Performance improvements are continuously being added to SoftTime Online to make it even faster than before.
• Popup screens (FYI, Reports, Etc). You can now have multiple screens open at the same time or the same screen for multiple employees!
• Monthly special accruals now reflect fixes for Carry Over values
• Error message “Operate = is not valid for types DbNull and Boolean” is corrected and will no longer appear.
• Quick list reports radio buttons are now fixed. Selecting a separate radio button will no longer leave the previous entry selected.
• Multiple department reporting is now fixed. There will no longer be an error when attempting to select more than 6 departments at a time for reporting. You may now select as many departments as needed.
• Allowance Projection report has been fixed for date ranges. All accruals that belong within 
a date range are now shown on the report.

This update will bring SoftTime Online to version 1.2.0

We strive to constantly improve our powerful solutions so that we may meet & surpass your expectations. We will continue to innovate and create new and exceptional tools in order to make your job easier. And, with SoftTime Online you will get all updates instantly … no installation required!

Tracking hours and attendance can not only be an administrative nightmare, but a financial one as well. If hours are not managed effectively, it can quickly lead to the company losing hours due to time theft and other problems. While it is easy to underestimate this problem in a small company, it can grow uncontrollably as the organization itself increases in size. Once a company has become too large for the HR department to manage on a personal basis, trouble can quickly follow.

How can this inefficiency and administrative overhead be avoided? Many smaller organizations, as well as large companies, have turned to lightweight time management solutions. With the advent of “software as a service”, affordable web based packages have made it possible to largely automate the attendance and time issue. SoftTIME is an excellent example of attendance control software that can help organizations of all sizes streamline their administrative processes. With a wealth of options, SoftTIME makes time management a simple and intuitive process.

Using SoftTIME, an employee can log in and request leave with up to 24 different leave categories. Managers can view archived attendance information and evaluate attendance trends over long periods of time. With such an abundance of information tracked in a completely paperless fashion, HR management has never been easier. Best of all, SoftTIME is a highly scalable solution as well. Small organizations can purchase an affordable XP license to manage their needs, while large corporations can harness the flexibility of the TimeKRON Suite.

With the full TimeKRON package, an organization can move their attendance tracking and time management completely online. TimeKRON can also be integrated with hardware punch in/out systems, making it a highly flexible package that can work for almost any corporate environment. SoftTIME is just one tool of many that can help organizations to minimize time spent on administrative tasks.

Whenever you think of the talent that resides in your organization, it may concern you to know that the most skilled and knowledgeable workers in the office are all dreaming of faraway beaches soon to come. Because of the effect that the baby boom retirement is bound to have on widespread industries, organizations with an eye on the future know they need to be prepared.

How can an organization prepare for the loss of so much of its talent pool? Simply waiting and hoping for the best is by far not the best solution out there. Working to integrate new talent is an essential process that will only become more important as the baby boomers retire from their positions. Hopefully, some experienced workers will be willing to work part time in order to help train new talent in their positions.

As a human resource manager, it is absolutely essential that the process of talent integration be looked at early on. It is important to identify areas where a shortfall is likely, and begin hiring or retraining existing employees to prevent that gap from ever forming. A talent shortage at the wrong time can really put a dent in company productivity, so it’s crucial that this shortage never occur.

This is a great opportunity to look within a company. Wherever possible, use the exodus of the baby boomer generation as a tool for creating opportunity for more junior employees. Junior employees will love the opportunity to move up and experience new responsibilities within the organization.

It may not be entirely possible to cover a talent shortage with existing employees. In that case, it may be necessary to hire intermediate to high level employees to cover the shortage. The more people may be hired at a lower level, the better. Higher level positions are best filled with existing employees if that is at all possible.